Skip to main content

Schedule a Conference through Outlook

Updated

Issue:

I need to schedule a Conference in either the IT Conference Room or the SSC Large Conference Room.

 

Resolution:

This guide will will show you how to schedule an appointment for either Conference Room.

 

  • In Outlook, go to your Calendar.

 

Step_1.png

 

  • Select "New Appointment".

Step_2.png

 

  • Fill out the Title as well as the Start and End times.
  • Click on Location

Step_3.png

 

  • Select which Location you wish to have your conference at.

Step_4.png

 

  • Verify all information is correct. Add Required and Optional emails that are needed. 

Step_5A.png

  • You will notice a Teams Meeting generate for the meeting. To cancel, click on "Meeting > Don't Host Online".

Step_6.png

  • Verify all information is correct and send the invites.

Step_7.png

 

To add a Calendar to view the availability please do the following: 

 

  • In Outlook, go to your Calendar.

 

Step_1.png

  • Click (1) Add Calendar (2) From List...

mceclip0.png

  • Click (1) the conference room you would like (we used SSC in this example). (2) Rooms (3) OK

mceclip1.png

  • The calendar should appear in your shared calendars on the left of Outlook as well as in your calendar view: 

mceclip2.png                                      mceclip3.png

 

*For any tech requests, please contact the Education Technology Specialist for County Office/SSC.

 

 

 

Related articles